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Home / Education in Russia / Admission and teaching of overseas students in educational establishments of Russia / Recognition and equivalence of documents of education and scientific degrees /

Legalization



The document which was issued in one country is recognized in another one if this document has been be preliminary legalized. The legalization of the document on education is required almost invariably in case of presenting it to the official bodies of another state. It means that the document issued as an example in Russia is valid only within the territory of the Russian Federation, where the document can be fully used. But for presenting of this document to the authorities of the other state the legalization is needed. The legalization of any document is possible only within the territory of the country the document was handed or issued in.

There are two main types of document legalization - the "Apostille" and consular legalization. The choice of the legalization type in every case depends on the country of destination, the country to which authorities the document on education will be presented afterwards.

The "Apostille" stamping (sometimes this procedure is called "the simplified legalization" or "apostilling") is used to prepare the document for its further usage in the countries joined to the Hague Convention dd. October 5, 1961, which cancelled the demand for the diplomatic or notarial legalization of the foreign official documents and introduced the simplified legalization procedure - the "Apostille" stamping (the list of the countries you can find here)

Such a procedure is called simplified because on the one hand the apostilling is carried out by one authorized body and quite quickly, from the other the document becomes valid within the territory of all countries joined to the Hague Convention.

Most probably you will meet the legalization of the documents on education twice: before your studies in Russia you have to legalize the document on education which you have now, after your successful graduation you will need to legalize the Russian Diploma to get the right to continue your education or to get a prestigious position in your native country or any other state of the world. Please think about legalization of the received Russian Diploma before departure form Russia! According to the Government resolution only the Federal Education and Science Supervision Service (Rosobrnadzor) is authorized to stamp the apostille on the official documents on education issued in the Russian Federation. You can acquaint yourself with the apostilling procedure here. As for the contacts of the Rosobrnadzor subdivision responsible for the legalization of the documents on education you can find them here.

The general scheme of the legalization of the documents on education looks in the following way:

general scheme

Based on the illustration from http://www.legalization.com.ru/

If the country where you are going after graduating from the Russian educational establishment is not a participant of the Hague Convention you will need to pass the consular legalization with your Diploma. This procedure is more complicated and includes certifying of the documents in the authorities of the Ministry of Justice of the Russian Federation, the Ministry of Foreign Affairs of Russia, and after that in the destination country consulate in the Russian Federation. The document passed this procedure is valid only within the territory of the country which consulate has made a stamp in it.

As it was already mentioned above the consulate legalization of the document on education is carried out before its usage within the territory of the state, not a participant of the Hague Convention dd. October 5, 1961.

This legalization is carried out in three stages:

1. Certification of the document in the Ministry of Justice of the Russian Federation bodies;
2. Certification of the document in the Ministry of Foreign Affairs of the Russian Federation bodies;
3. Certification of the document in the consulate of the destination country.

Only after the document has passed the three mentioned above stages it is fully prepared for presenting to the official bodies of the country of destination.

In the most cases the legalization of the notarized copies of the documents is carried as well. Besides the choice of the legalization procedure can be based on the type of the document as a number of documents1 not liable to consular legalization and apostilling exists.

In whole the legalization of the document is not needed in three cases:

1) if the establishment where you present the document does not require its legalization;
2) if there is a bilateral treaty cancelling the demand of legalization between Russia and the state where you plan to use the document;
3) if the legalization of the document is not possible because of its kind / type / character.

In any other case the legalization of the document is obligatory for its further usage abroad.

Please, be informed that:

In spite of the fact that there are the bilateral treaties between Russia and a number of states cancelling the demand for document legalization though some countries require "Apostille" stamp on the documents coming from Russia.

Many countries, not participants of the Hague Convention though accept the documents with the "Apostille" stamp in a number of cases.

Sometimes when a new country joins to the Hague Convention a number of countries-participants does not recognize its accession and does not accept the documents with the "Apostille" stamp issued in the newly joined country. The accession of Russia to the Hague Convention is recognized by all the countries-participants.

Attention! In any case the most important source of reliable information is the final organization where the document will be presented. Please, clarify all the demands beforehand.



Based on the materials of the Ministry of Foreign Affairs of Russia, as well as www.legalization.com.ru and www.apostille.com.ru


1Mainly it concerns the commercial documents, contracts, invoices, bills of lading, different shipping documents and other documents related to the external economic activity. There is a separated procedure - the legalization in the Russian Chamber of Commerce and Industry of the Russian Federation and later in the consulate of the destination country.



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